Quality Control Checklist
A pre-shipment inspection list covering sampling, measurements, function, packaging, labels, and the photos you should keep before paying the balance.
Updated
Checklist version: . Copy these tables into your inspection record or print this page and fill them in. Unfilled fields are inputs, not inspection results.
Scroll horizontally to see all columns →
| Inspection input | Order record |
|---|---|
| PO / SKU / lot quantity | Fill in |
| Supplier / site / inspection date | Fill in |
| Specification / sample / packing versions | Fill in |
| Sampling scheme / version / inspection level | Agree and record |
| AQL by defect class / acceptance and rejection criteria | Agree and record separately for each class |
Before the inspector arrives
Put current specifications, the approved sample, packing instructions, and defect definitions together. Confirm the sampling plan, inspection level, defect-class AQLs, and scheme/version separately. ISO’s ISO 2859-1 overview describes acceptance sampling by attributes; use the agreed applicable scheme for sample sizes and decisions, rather than guessing from an AQL alone.
On the floor: record actual results
Select cartons under the agreed random sampling plan and record carton IDs and sample distribution across the lot. Keep the selected unit count visible for each check.
Scroll horizontally to see all columns →
| Record field | Fill in for every check |
|---|---|
| PO / SKU / file version | Fill in |
| Item checked | Identity, dimensions, function, accessories, labels, or packing |
| Method / instrument / tolerance | Agreed method and acceptance criteria |
| Sample size / carton distribution | Actual units and selected carton IDs |
| Actual result / defect class and count | Measurements, test findings, or recorded observations |
| Evidence ID / link | Report row, photograph, or test record |
| Disposition / release person / date | Hold, correction, rejection, or release; named approver and date |
Before accepting the report
Confirm lot identity, sampled cartons, and document versions. Review actual measurements and function results, defect counts and evidence, then reconcile labels, carton quantity, dimensions, and weight with the shipping file. Record the buyer’s disposition before treating the lot as released.
If the lot fails
Request a correction plan tied to the recorded defects. Agree reinspection or defined screening where needed; repair photos alone do not establish correction of the full lot. Record follow-up evidence and a new dated decision.
This checklist records inspection evidence; it does not replace laboratory or regulatory testing. The quality control inspection guide explains methods and sampling boundaries; the pre-shipment inspection guide covers timing and release decisions. Use them with this record, not as substitute test reports.
